Host an ENAS EC meeting
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Guidelines and terms
The ENAS Executive Committee organizes meetings on a regular base to follow up on all ENAS projects. Each ENAS EC meeting would be connected to an ENAS member who is willing to accommodate the ENAS EC and eventually take advantage of a lunch or dinner with representatives of the University.
An ENAS meeting is 2 days and 2 overnights for up to 9 persons. Most of the time, ENAS EC will arrive on Wednesday late afternoon and leave Friday afternoon. Exact days and dates are to be arranged with the Host.
ENAS will support each Member who is willing to Host an ENAS Meeting with a budget of €1.000 for accommodation, local transport, meeting room & dinner.
The hosting conditions are the following:
If the use of public transport between airport and hotel isn’t convenient, group transportation of EC members is required. It has to be coordinated with all EC members.
A regular meeting room for approx. 12 persons with beamer is the basic setup needed. Ideally Wi-Fi connected. Something to eat and drink in the room during the meeting is required (water, coffee, cookies, fruit – type coffee break). Secretariat support may be necessary (photocopies of documents).
Hotel for EC members attending 2 nights – rooms “singles” with breakfast. Keep it as simple as possible. In case of EC meeting for a future conference, it should be in the same hotel.
2 dinners (Wednesday and Thursday) and 1 lunch (Thursday) for all EC members should be organised.